Policies

This section of this site will be in process as we update. You can find our policies on our old site by clicking HERE.

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Athletics

KVP9003a Conditions for starting an OSAA high school activity

Describes the conditions that must be met before the KVCS board would approve this type of activity.

KVP 9005a Location of a Co-op Sports Activity

Policy to determine where a co-op sports activity will be located.

KVP 9006a Emergency Procedures during athletic events

Policy to explain the procedures during events in case of emergency.

Board Members

KVP1009a Policy for Board Member Agenda

Sets a general dates to coordinate school management with board meetings topics.

KVP1004a Policy on Board Members in Paid Positions

Defines the policy for procedures

KVP1006C Procedure for Board Member Orientation and Selection

Defines the important documents and process for reviewing those documents for new board members.

KVP1007a Procedure for Documenting Review of Policies and Procedures

Defines the procedure to close the loop on ensuring the proper people are aware of the policies

KVP1005a Policy to Define Standard Guidelines for Board Member Communication

Defines the guidelines for board member communications including confidentiality, interaction with the staff and public.

Community

KVP8002a Kitchen and Gym Rental

Describes fees and process for kitchen and gym usage

KVP8003a Policy for Outside Organizations On Site During the School Day

Defines the parameters for having an outside organization on site during the school day.

KVP8005a Volunteer Handbook and Policies

Defines the practices and procedures that volunteers must follow to ensure the safety of students and adults.

Emergency

Blood Borne Pathogen Exposure Procedure

Describes what to do in situations where blood borne pathogens are exposed

KVP5100b Earthquake Drill Procedure

Describes what steps need to be taken during an earthquake drill

KVP5101b Lockdown Procedure

Describes what steps need to be taken in the event of an all-school lockdown

KVP2003b Procedure for Conducting a Fire Drill

Procedure for Conducting a Fire Drill.

KVP2002a Procedure for Emergency Late Bus

Defines emergency procedures and staff roles in the case the school bus is not available to take students to their homes.

Financial

KVP7011a Authority to assign fund balances

Policy Granting Authorization for Specific Members of Management to Assign Fund Balances.

KVP7008a Cash Account Management

Defines the procedures for opening/closing accounts and authorizing wire transfers.

KVP7000a Cash On Hand Tracking Sheet

Attachment for tracking cash on hand.

KVP7010a Documenting Journal Entries

Defines the procedures for documenting journal entries.

KVP7007B Financial Passwords

Defines the procedures and timeline for changing passwords associated with financial accounts.

KVP7006b Financial Roles

Defines the roles and responsibilities of people connected to the school's financial accounts.

KVP7009a Internal Financial Audits

Defines the procedures for internal audits.

KVP7012a Minimum general fund balance

Establishes the minimum general fund balance.

KVP7004b Policy for Spending Approval

Defines the process for obtaining spending approval.

KVP7014a Policy Setting Priority to Spend Restricted Funds Before Unrestricted Funds

Describes the priority in spending funds.

KVP7000b Procedure for Handling Cash On Hand at the School

Describes the procedure for handling cash on hand at the school.

KVP7003c Procedure for Signing Checks

Describe the procedure for signing checks

KVP7013a Process for committing funds

Describes the process for committing funds

KVP7004 Purchase approval form

Form for spending approval process

KVP7005a Reconciliation of Accounts

Defines the procedure for reconciling the accounts

General

KVP1001f Accountability Plan

Define actions to keep the stakeholders in the school accountable to each other.

KVP1001c Accountability Plan

Document defining expectations related to the mission, developing strategies for achievement of expectations, and designing tools to measure progress of expectations, etc.

KVP5012a Authorized Persons Riding the School Bus

To define Kings Valley Charter School’s policy for authorized persons riding the bus.

KVP1008c By-laws June 2005

These are the by-laws of the non-profit organization that operates the Kings Valley Charter School.

KVP8000b Complaint Procedure

Describes the process for lodging a complaint at the school

KVP5014a Defer to Philomath School District Policy when no KVCS policy exists

To direct all PSKV and KVCS employees and board members, parents and students in all decisions when no KVCS Policy exists.

KVR5001S Enrollment Caps Record

This document defines the current enrollment limits per grade. The board can update this record at public meetings.

KVP5001d Enrollment Policy

Describes the process and deadlines for establishing enrollment caps in each classroom.

KVP5006a Field Trip Policy

Policy for organizing a field trip

KVP5007a Library Book Policy

Policy for adding or removing material to or from the library

KVP2000a Procedure for issuance of keys and to lock up the building

Defines the procedure and record keeping for key distribution and the procedure for locking up the building.

KV1000b Procedure for Creating, Modifying, and Storing Important Document

Defines the process for creating, modifying and storing important documents.

KVP5011b Wage Policy

Provides priorities and guidance for setting wages.

Employment information

KVP3000b Due Process for Termination of an Employee for Performance Reasons

Defines the procedure for the formal steps in correcting employee performance including verbal and written warnings.

KVP2006b Policy defining job posting

Defines the procedures and requirements for posting jobs.

KVP2001a Procedure for Hiring an Administrator

Defines the procedure for hiring an administrator including the roles of the board, community and staff.

KVP2004b Procedure for Hiring Non-Teaching Staff

Defines the procedure for hiring non-teaching staff

KVP2005D Procedure for Hiring Teaching Staff

Defines the procedure for hiring teaching staff

Kitchen

KVP6010A Local Wellness Policy

KVCS policy relating to diet, exercise, health for students

KVP6003a Procedure for Operating the Dishwasher

Defines the procedure for operating the dishwasher located in the school kitchen.

KVP6002a Procedure for Operating the Large Ovens

Defines the procedure for operating the large ovens located in the school kitchen.

KVP6001a Procedure for Operating the Stove

Defines the procedure for operating the stove located in the school kitchen.

Preschool

Guidance to staff for pregnant and parenting students

KVP5005d Attendance Policy

Policy defining attendance requirements

KVP4000d Credit for Previous Learning

Policy for how KVCS will award credit for previous learning

KVP4001a Expanded Options Program at Community College

General Philosophy and guidelines related to the Expanded Options Program at local community colleges

KVP4002a Alternative Options to Fulfill PE Credit

General Philosophy and guidelines related to the Expanded Options Program at local community colleges

KVP6007g Grading Options for High School Classes

Describes grading options for high school classes

KVP6005C Code of Conduct

Describes legal rights and responsibilities of the school in relation to serious behavior issues.

KVP9001a Distance-Learning Policy

Outlines requirements for students to be enrolled in distance learning courses.

KVP5013a Employing Students Policy

To define Kings Valley Charter School’s policy for hiring students as staff.

KVP5009b Food Policy

Establishes general guidelines for the meal program, snacks, and birthday party policies.

KVP6009a Policy for graduation after the ceremony

Policy for students who have not completed credits before the ceremony (work done during the summer following grad. ceremony).

KVP5003a Policy for Handling Prescription Medication to Students

Defines the procedure for handling prescription medication at the school.

KVP9004b Regular-ed students, accommodation for changing classes

Policy to Provide direction to staff in allowing regular education students to deviate from the normal schedule.

KVP9004b Regular-ed students, accommodation for changing classes

Policy to Provide direction to staff in allowing regular education students to deviate from the normal schedule.

KVP9002c Student Development-Based Placement Policy

Defines the criteria for promotion and retention of students. Describes KVCS goals for student placement in courses. (Has also been called "Students at Challenge Level" policy)