District Health Services

We support the education of all students by managing daily health needs and promoting overall wellness.

Some of What We Do:

Help students manage chronic medical conditions
Maintain immunization/health records
Train staff
Organize health screenings
First aid and emergency care
Work with local and state agencies

When should I keep my child home

Medications at School

Keeping Medications in the School Office:

With few exceptions, students should not carry medication at school. Medications can be kept in the school office and administered by school personnel. Please note the following guidelines:

Medications should be brought to the school office by the parent/guardian.
All over-the counter medications should be in the original containers. No baggies, please.
Prescription medications should have the pharmacy label indicating dosage, timing, and provider. Please note the expiration, as we cannot administer expired medication.
Helpful hint: Ask your pharmacist for an extra “school bottle” if you need to divide the medication.
School personnel cannot cut pills or tabs. Please do this before bringing in.
The first dose of any medication should be given at home--in the rare event of a reaction.
Schools cannot administer medications that don't have FDA approval (homeopathic remedies, supplements, etc.) without a written order from the student's medical provider.
Please complete the Medication Administration by School Personnel form found on this Health Services webpage. It can be filled out and submitted via email, or it can be printed and brought in to the school with the medication.

Self-carrying Medications:

Students who need access to emergency medications may carry and self-administer them if they are developmentally able to do so. Also, in some instances, small amounts of non-emergency medications may be self-carried and administered with the consent of the school nurse or administrator. If your student needs to carry and self-administer a medication, please complete the Self-Medication Agreement form found on this Health Services webpage. It can be filled out and submitted via email or printed and brought into school.

Immunizations

The state of Oregon requires vaccinations for all students attending public and private schools, preschools, child care facilities, and Head Start programs, unless an exemption has been requested.

Every student entering Philomath School District must supply documentation of vaccination status. This can be done by completing the Oregon Certificate of Immunization Status form or by asking your child's medical provider for a copy of the immunization record.

Each year, to begin school, a student must have received at least one of each of the required vaccines, unless they have an exemption already on file. All vaccine requirements (per age/grade) must be fulfilled before Oregon's designated "Exclusion Day" each year. If a student has not received all required vaccinations by Exclusion Day, the student must be excluded from school.

Students transferring from schools outside of Oregon, but within the United States, have 30 days from the date of enrollment to submit immunization records. After 30 days, a student without immunization documentation must be excluded from school.

Required vaccines English

Required vaccines Español

A reminder for incoming 7th graders

Exemption Information

Vaccines For Children Program

CURREnt IMMUNIZATION RATE DATA

Screenings and Dental Treatments

Health screenings are simple evaluations that help to identify difficulties that may interfere with learning. With the help of our community partners, the Philomath School District provides free vision and hearing screenings for all of its students as they enter kindergarten. Screenings continue each year, along the following schedule:

Vision: KG, 1, 3, & 5 grades

Hearing: K, 1, and 2 grades

Parents can opt-out of screenings when they register their students at the beginning of each school year or at any time afterward by notifying the school office.

In addition, Benton County Community Health offers dental treatments (including sealants and fluoride) for students in grades K-8. Students do not receive treatments without signed permission from their parent or guardian.

Crutches, Splints, Casts and Boots

If your student has suffered an injury and needs to use medical equipment at school, please provide us with a note from your child's health care provider. The note should include:

Reason for medical equipment
Any activity restrictions and for how long
Will extra assistance be required?
For crutches: Has student been educated in their use?

Because improper use of medical devices can be harmful to both the student and to others, students without a provider's note can not be allowed to use these devices at school.

Medical Conditions

Diabetes

Students with diabetes need a team of support to foster their independence, to promote learning, and to ensure their safety at school.

Your student is likely eligible for: 1) a 504 plan that will outline needed accommodations and 2) an Individual Health Plan that will specify emergency responses.

At the beginning of each school year:

Plan to meet with the school nurse and the 504 team to discuss student medical and educational needs.
Provide school with current diabetes treatment orders from student's medical provider. Make sure that orders are specific to the mode of insulin administration (pen or pump).
Provide school with all necessary supplies: glucose testing meter, strips, lancet, ketone strips, and alcohol swabs.
Provide school with carbohydrate and protein snacks.
Provide school with emergency glucagon.

Forms Needed:

1. For staff to administer insulin and glucagon: Medication Administration by School Personnel

2. To ensure coordination of care between school and student's health care provider: Release of Medical Information (ROI)

Both of these can be found on this Health Services webpage, under the Forms button.

Allergies

Students with allergies can have a range of reactions, from mild to severe. Students with milder allergies might choose to keep an antihistamine at school to be administered by school personnel if the need arises. Others, with severe allergies, might need immediate access to epinephrine at all times. If your child has a history of anaphylaxis or severe reactions, it is important to inform the school before the beginning of the year.

By the beginning of each school year:

Contact school about the student's allergies and needs
Provide school with emergency action plan from health care provider, if one was given
Provide school with epinephrine

Forms Needed:

1. For staff to administer medications: Medication Administration by School Personnel.

2. For students to administer their own medications: Self-medication Agreement.

3. Optional: A Food Allergy Care Plan form (by FARE).

Asthma

If your student has a history of severe asthma, please inform the school at the beginning of the year.

Please provide us with:

A school emergency action plan if your student's health care provider has given you one.
A current inhaler with a clear pharmacy label - and spacer if necessary.

Forms Needed:

1. For staff to assist with administration of albuterol: Medication of Administration by School Personnel

2. If your child carries their own inhaler: Self-medication Agreement

Both of these forms can be found on this Health Services webpage, under Forms.

Seizures

If your student has a seizure disorder, please inform the school before the beginning of the year. Depending on the severity or frequency of seizures, your student might be eligible for accommodations that can promote safety and support their education.

By the beginning of the year, please provide us with:

A school emergency action plan, if your student's health care provider has given you one
Any prescribed emergency medication (like Diastat or Midazolam nasal spray)

Forms Needed:

1. For staff to administer emergency medications: Medication Administration by School Personnel. This can be found on this Health Services webpage, under forms.

2. Optional: If your student has not been given a school emergency action plan by their health care provider, we suggest the following:

Blank Seizure Plan by Epilepsy Alliance America (Español)

Insurance/Oregon Health Plan

Forms

All forms are fillable but must be downloaded first. Download, complete, and email to your student's school. Or, you can print and bring to the office.

Food Allergy Care Plan - English

Food allergy care plan - ESPAÑOL

Certificate of Immunization Status in English and Español

Medication Administration by School Personnel - English

Medication Administration by School Personnel - ESPAÑOL

Self-Medication Agreement - English

Self-Medication Agreement - Español

Release of Medical Information - English

Release of Medical Information - Español

Special Meal Request

Special Meal Request- Espanol